Accounting Specialist, Foundation Finances & Scholarships - Part-time

Columbus, GA
Part Time
Mid Level
Columbus Technical College is looking to fill the part-time position of Accounting Specialist, Foundation Finances & Scholarships in our Institutional Advancement Department. Under the direction of the Executive Director of Institutional Advancement, this position will require the management of day-to-day financial activities of the Columbus Technical College Foundation, maintaining the books of accounts and records. Other responsibilities include oversight of the scholarship program, GAP funding program, and student assistance programs. Assistance with marketing, public relations, special events and fundraising are also required of this position.  This position may be required to attend day, evening or weekend events as a representative of Columbus Technical College Foundation. This position is part-time, non-exempt. This position will require a pre-employment credit check and background. 

Responsibilities:
Accounting Functions:
  • Records financial transactions, analyzes and reconciles accounting records (ledgers, batch reports, bank statements, payroll documents, related records) and may prepare standard accounting reports, all in accordance with GAAP, applicable state and federal fiscal guidelines, and fiscal policies in recording activity in CTC Foundation software programs;
  • Processes account payable such as complex invoices and shipment documents, partial payments, discounts and other transactions which may involve multiple state chart of accounts;
  • Receives, controls and records cash/check/credit card receipts; Balances register on student information system when assisting with student registration;
  • Serves as liaison in responding to inquiries for solution of routine accounting problems or for information and interpretation from third parties;
  • Determines source of errors and records correcting entries; 
  • Compiles data and prepares standard accounting reports; Provides support to auditors and other reviewers; 
  • Identifies and corrects procedural problems revealed in review and audits; 
  • Maintains knowledge of current federal, state, department and GAAP rules, trends and developments in the field
Programming Facilitator:
  • Plan, manage, and maintain scholarship program and CTC employee giving campaign, GAAP funding, student assistance/CARE Center, special events, prospect management software, donor documentation/recognition, and other related activities;
  • Gathers and manages data to provide periodic reporting of donors, donor history, accounting and/or financial reports. 
Administrative Duties:
  • Provide administrative support to Executive Director of Institutional Advancement;
  • Coordination of location, catering, and packet preparation for Board of Trustee meetings;
  • Exceptional customer service to internal and external customers;
  • Assist in the planning and execution of special events, fundraising initiatives, and marketing efforts.
Donor Relations:
  • Coordinate donor gifts, documentation, acknowledgements, tax receipts and communications with Executive Director of Institutional Advancement;
  • Other duties as assigned
Competencies:
  • Knowledge of generally accepted accounting practices and principles;
  • Knowledge of non-profit accounting practices and principles;
  • Knowledge of budgeting procedures;
  • Knowledge of relevant federal and state regulations;
  • Skill in the operation of computers and job-related software programs, specifically QuickBooks;
  • Decision making and problem-solving skills;
  • Skill in interpersonal relations and in dealing with the public;
  • Oral and written communication skills.
Minimum Qualifications:
  • Bachelor’s degree in accounting or a related field *OR* Associate degree in accounting or related field *and* Two (2) years of accounting work experience

*NOTE: Experience may substitute for the degree on a year for year basis.*

Preferred Qualifications:

  • Highly proficient with AwardSpring and QuickBooks financial software
  • Highly proficient with AwardSpring scholarship software
  • Prior experience in fundraising or development work
Salary/Benefits:
The salary range is commensurate with education and experience. 

Application Deadline:
Position is available until filled. Applicants must submit a Columbus Technical College employment application online and upload a cover letter, resume and copy of transcript(s) at time of application (Incomplete submissions will not be considered). **Please note: All references will be checked prior to employment offer. Post offer requirements will include a criminal background check and motor vehicle records check. **

Employment Policy:
Equal opportunity and decisions based on merit are fundamental values of the Technical College System of Georgia (TCSG). The TCSG State Board prohibits discrimination on the basis of an individual’s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status (“protected status”). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any TCSG program or activity because of the individual’s protected status; nor shall any individual be given preferential treatment because of the individual’s protected status, except the preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Columbus Technical College is an equal opportunity employer. All employment processes and decisions, including but not limited to hiring, promotion, and tenure shall be free of ideological tests, affirmations, and oaths, including diversity statements. The basis and determining factor for such decisions should be that the individual possesses the requisite knowledge, skills, and abilities associated with the role, and is believed to have the ability to successfully perform the essential functions, responsibilities, and duties associated with the position for which the person is being considered. At the core of any such decision is ensuring the institution’s ability to achieve its mission and strategic priorities in support of student success.
For nondiscrimination information, please contact:
  • Dr. Felicia Harris, Title IX Coordinator for Students – 706.641.5032, [email protected]
  • Jennifer Thompson, Title IX Coordinator for Employees – 706.649.1883, [email protected]
  • Olive Vidal-Kendall, Section 504 Coordinator (ADA/Section 504) – 706.649.1442, [email protected]
All coordinators can also be reached at Columbus Technical College, 928 Manchester Expressway, Columbus, Georgia 31904-6572.
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