Administrative Assistant Campus Police Department – Full-time

Columbus, GA
Full Time
Campus Police
Mid Level

Columbus Technical College is seeking an individual to serve as a full-time Administrative Assistant in the Campus Police Department Office.  The Administrative Assistant for the Campus Police Department provides secretarial and clerical support to the department and serves as a liaison between the program/administrative/technical operation and clients. This position works under the department's chain of command which is directed by the Chief of Police. This position is full-time/non-exempt.

Responsibilities:

  • Provides secretarial and clerical support to the unit.
  • Serves as liaison between the program/administrative/technical operation and clients; determines the nature of client’s business and provides appropriate information and assistance. Refers to appropriate personnel when necessary.
  • Proofreads and edits documents for content, context, accuracy, and consistency.
  • Copies, distributes, and files appropriate letters, memoranda, reports, and other materials.
  • Prepares paperwork, sign-in sheets, copies materials for department personnel.
  • Utilizes a variety of software to produce documents, spreadsheets, visual aids, and promotional materials.
  • Manages databases, reports, and records for departmental enhancements.
  • Maintains filing and record-keeping systems.
  • Conducts research using a variety of resources to generate reports, solve departmental issues, find new technology solutions.
  • Monitor and process Access Control and Alert System Requests (AC/AS) and forms
  • Create and update card records in database
  • Create badge layout/template
  • Obtain and upload image of card holder
  • Administration of card holder clearances
  • Production and delivery of card holder badge
  • Activation of card holder badge upon notification of receipt
  • Maintenance of badge making equipment
  • Budgeting, ordering, and maintaining office supply inventory and supplies for badging operation
  • Provide journals of card holder activity upon request
  • Support of internal audit requests
  • Support of Electronic Security team
  • Other duties as assigned

Competencies:

  • Skill in the operations of computers and job-related software programs
  • Oral and written communication skills
  • Organization and time management skills
  • Skill in interpersonal relations and in dealing with the public
  • Knowledge of expenditure trends, program purposes and results
  • Knowledge of Audiovisual Equipment

Minimum Qualifications:

  • High school diploma or equivalent *and* Six (6) months of related work experience.

Salary/Benefits:

Salary is commensurate with education and experience. Benefits include state holidays, annual leave, and sick leave, State of Georgia Retirement, Health and Flexible Benefits Program.

Application Deadline:

Position available until July 2, 2025. Applicants must submit a Columbus Technical College employment application online and upload a cover letter, resume and copy of transcript(s) at time of application (Incomplete submissions will not be considered). **Please note: All references will be checked prior to employment offer. Post offer requirements will include a criminal background check and motor vehicle records check. **

Employment Policy:

Equal opportunity and decisions based on merit are fundamental values of the Technical College System of Georgia (TCSG). The TCSG State Board prohibits discrimination on the basis of an individual’s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status (“protected status”). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any TCSG program or activity because of the individual’s protected status; nor shall any individual be given preferential treatment because of the individual’s protected status, except the preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Columbus Technical College is an equal opportunity employer. All employment processes and decisions, including but not limited to hiring, promotion, and tenure shall be free of ideological tests, affirmations, and oaths, including diversity statements. The basis and determining factor for such decisions should be that the individual possesses the requisite knowledge, skills, and abilities associated with the role, and is believed to have the ability to successfully perform the essential functions, responsibilities, and duties associated with the position for which the person is being considered. At the core of any such decision is ensuring the institution’s ability to achieve its mission and strategic priorities in support of student success.
For nondiscrimination information, please contact:

  • Dr. Felicia Harris, Title IX Coordinator for Students – 706.641.5032, [email protected]
  • Jennifer Thompson, Title IX Coordinator for Employees – 706.649.1883, [email protected]
  • Olive Vidal-Kendall, Section 504 Coordinator (ADA/Section 504) – 706.649.1442, [email protected]

All coordinators can also be reached at Columbus Technical College, 928 Manchester Expressway, Columbus, Georgia 31904-6572.

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